Reporting in the deposit system

As a rule, if you have one-way packaging with primary marking, you must report your sales using detailed reporting on a monthly basis. 

This means that on the 15th every month you must report how much you sell of each product (GTIN number) to each of your customers. Dansk Retursystem then collects operating fees based on your actual sales. 

However, if you ONLY have glass bottles in your range of products, you may choose modified reporting.

Use the portal 

Reports should be submitted via Dansk Retursystem’s portal The portal ensures that you can submit reports that are necessary for your business once you have registered. 

We recommend that you read our manual on reporting, and contact our Finance Department if you have any questions about reporting. 

For packaging with secondary marking, you have paid the deposits when purchasing the self-adhesive deposit marks. Reporting is necessary to enable Dansk Retursystem to collect the correct fees. 

You can choose to pay an average operating fee by not reporting your actual sales. Alternatively, you may report at a detailed level and pay the fees based on your actual sales. Please note that the type of reporting you choose is binding for the current calendar year. 

No reporting 

Choosing “no reporting” may be advantageous if: 

• you want to minimize administration; and 
• the average fees payable for your specific mix of packaging types are lower than the fixed fees. 

If you choose “no reporting”, you pay average fees, the deposit amount and the production costs when you purchase self-adhesive deposit marks. You do not need to report your sales afterwards. 

“No reporting” eases the administrative burden for many companies, especially for importers and producers, but it also means that Dansk Retursystem cannot calculate whether you have paid too much or too little in fees. You therefore pay an average operating fee. 

This type of reporting may have disadvantages, however, if the average fees payable for your specific mix of packaging are considerably higher than the operating fees. In this situation, you may choose “detailed reporting”. 

Detailed 4-week reporting 

Choosing “Detailed 4-week reporting” may be advantageous if: 

• the operating fees for your specific mix of packaging are lower than the average fees; 
• you want Dansk Retursystem to calculate your fees regularly based on your actual sales; and 
• you already have an IT system that can assist you in managing detailed reporting. 

For this type of reporting, you only pay the deposit amounts and the cost of producing the labels when purchasing the self-adhesive deposit marks. Every 4 weeks you must report to Dansk Retursystem how many items of packaging with secondary marking that you sell per product (GTIN number) to each of your customers. You then pay fixed fees based on the actual sales. 

For sales reporting, you may choose between detailed or modified reporting of sales depending on your annual sales volumes. Please note that the type of reporting you choose is binding for the current calendar year. 

 Companies that sell, supply or transfer more than 20 million items of refillable packaging annually must report their sales in detail. 

This means that you must report your sales every 4 weeks for each individual customer – listed by name and address and allocated according to the three sales and return groups:

• glass packaging; 
• PET plastic packaging of 0.99 litres or less; and 
• PET plastic packaging of 1 litre or more. 

You may choose “Modified 4-week reporting” if you sell less than 20 million items of refillable packaging annually. 

Modified 4-week reporting requires less administration because you only need to report how much you sell to all shops (including distributors) and to all intermediaries – allocated according to the three sales and return groups. 

Modified reporting for products in one-way glass bottles with primary marking

If you exclusively use glass bottles in your range of products and your annual sales do not exceed 1 million items of one-way packaging, you may also choose modified reporting. 

Choosing “Modified 4-week reporting” for glass packaging may be advantageous if you want less administration by using modified reporting. Please note that the type of reporting you choose is binding for the current calendar year. 

Reporting level 

For this type of reporting, you must choose one of three levels of modified reporting: 

1. Reporting total sales per deposit group and per material group: for example, the number of deposit A marks in glass packaging. The fees are calculated based on average fees. 

2. Reporting of total sales per volume and per material type: for example, the number of 0.33-litre aluminium cans. The fees are calculated based on operating fees. 

3. Reporting per customer group (shops, intermediaries other commercial enterprises) by volume for each material: for example, the number of 0.25-litre glass bottles for shops. The total fees are calculated based on operating fees. 

To choose the reporting level that suits you best, you can compare the cost of average fees with the cost of operating fees for your exact mix of packaging and then choose the reporting level with the lowest fees. 

Please note that a more detailed reporting level may require more administrative time. You should choose “Reporting level 1” if you want the reporting level with the least administration. 

For return reporting, meaning how many items of packaging are returned to you, you must always report at a detailed level every 4 weeks, per shop (including distributors) or per intermediary – listed by name and address and allocated according to the three sales and return Groups: 

• glass packaging; 
• PET plastic packaging of 0.99 litres or less; and 
• PET plastic packaging of 1 litre or more. 

Based on your reporting of sales volumes, Dansk Retursystem can collect the correct fees and can pay the handling payment to your customers based on your reporting of return volumes. 

In addition, you must report your total sales volumes annually to enable Dansk Retursystem to calculate the return percentage. 

All importers and producers must report their total sales and return volumes of refillable packaging once a year. Based on the figures reported, Dansk Retursystem can calculate the national return percentage for refillable packaging. 

Dansk Retursystem is also responsible for checking that that your overall return percentage for refillable packaging is 75% after 1 year – and a return percentage equivalent to one-way packaging of the same material after 2 years. 

You report directly to Dansk Retursystem using a form that we send you.